6 Best Property Management Software Solutions for 2021

Property management involves keeping track of many things at once. And as your portfolio grows, it feels like there’s too much admin involved in your daily life. That’s why finding the best property management software for your needs can make your work a whole lot easier. 

There are many different options out there, and you only want to deal with top-tier applications. That’s why we give you all the information you need to choose the right tool. We found the best options for 2020 and reviewed each one to make the decision simpler.

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Top 6 Property Management Software Available in 2021

1. Buildium Review

As a property manager, Buildium streamlines every process involved in your business. This includes everything from leasing and accounting to tenant management. Buildium works alongside listing partners such as Zillow, Trulia, and more. Full Review

  • Tenant management from start to finish
  • Easily accessible from anywhere
  • Access to Buildium’s free marketing website

As a property manager, Buildium streamlines every process involved in your business. This includes everything from leasing and accounting to tenant management. Buildium works alongside listing partners such as Zillow, Trulia, and more. Full Review

2. RentRedi Review

As a landlord, you’ll find RentRedi the best rental property software for managing every aspect of your relationship with your tenant. From listing properties and screening potential tenants to creating reports on your properties, RentRedi streamlines your business in the most efficient way possible. Full Review

  • Excellent customer service, 7 days a week.
  • Unlimited number of listings, tenants, and team mates
  • Simple and effective payment methods

As a landlord, you’ll find RentRedi the best rental property software for managing every aspect of your relationship with your tenant. From listing properties and screening potential tenants to creating reports on your properties, RentRedi streamlines your business in the most efficient way possible. Full Review

3. Mashvisor Review

Mashvisor helps people looking to invest in real-estate find the best possible investment for them. It helps them locate profitable rentals to purchase in real-time, with information on the area, the property, and potential profits. Full Review

  • Great for long-distance investors
  • Analyzes potential investment outcomes
  • For long and short-term rentals

Mashvisor helps people looking to invest in real-estate find the best possible investment for them. It helps them locate profitable rentals to purchase in real-time, with information on the area, the property, and potential profits. Full Review

4. Appfolio Review

Appfolio is an effective software program for property management and offers comprehensive property management tools for landlords. Everything from monitoring vacancies and screening tenants to rental payments and maintenance can be done using Appfolio. Full Review

  • Saves time
  • Easy-to-navigate
  • Comparatively affordable

Appfolio is an effective software program for property management and offers comprehensive property management tools for landlords. Everything from monitoring vacancies and screening tenants to rental payments and maintenance can be done using Appfolio. Full Review

5. TenantCloud Review

For landlords with less than 75 units to manage, there is a free version of TenantCloud that helps with simple management tools. However, to get the most benefits from TenantCloud, the paid plans offer a lot more when it comes to managing properties from end to end. Full Review

  • Free version available
  • Free custom website
  • Easy to navigate

For landlords with less than 75 units to manage, there is a free version of TenantCloud that helps with simple management tools. However, to get the most benefits from TenantCloud, the paid plans offer a lot more when it comes to managing properties from end to end. Full Review

6. Rentec Direct Review

Rentec Direct is one of the best property management programs for both landlords and property managers. It fully automates almost every process involved in your business so that you can manage everything without any hassle. It is fully streamlined and easy to use. Full Review

  • Customer service based in the United States
  • Fully automates management processes
  • Top-rated customer service

Rentec Direct is one of the best property management programs for both landlords and property managers. It fully automates almost every process involved in your business so that you can manage everything without any hassle. It is fully streamlined and easy to use. Full Review

Top 6 Property Management Software Reviews

Buildium Review

Buildium

BEST FOR

All-inclusive property management

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  • Rating: 10
  • Type: Cloud-based
  • Free version: No
  • Pricing plans: Essential, Growth, and Premium

Buildium Pricing

Buildium is our top choice for the best property management software in 2020. This is mostly because it handles every aspect of your business for you. It streamlines each process so you can deal with any issues at the click of a mouse. You can also use it from anywhere and on any device. 

This top property management software also gives you access to a free marketing website. This can help you advertise any properties available for rent. You can also purchase new client leads on all plans, which is powered by All Property Management. The level of tenant screening you can access depends on the plan you have. Essential offers a basic level, while Growth and Premium give you access to premium screening. 

Buildium is the best real estate property management software that offers affordable yet high-quality solutions. You can draw up eLeases at $5 per lease on Essential and an unlimited amount of free leases on Growth and Premium. 

Online payments are charged differently according to your plan, while incoming EFT fees are waived on the Growth and Premium plans. The Essential plan will cost you $99 and allows you to set up a bank account. Conversely, Growth and Premium are free, with each new account costing $99. 

What also places Buildium among the best rental management software on the market is the free standard reporting and ticket support. With Growth and Premium, you get performance analytics and insights and live phone support. On Premium, you get free business analytics and insights, open API, Buildium rewards, priority support, and a dedicated growth consultant to help you with new leads. 

Pros Cons
Tenant management from start to finish Difficult to add tenants mid-lease
Operate from anywhere
Free marketing website

RentRedi Review

RentRedi

BEST FOR

Small to Medium Landlords

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  • Rating: 10
  • Type: Web-based
  • Free version: No
  • Pricing plans: One plan with three payment levels

RentRedi Pricing

RentRedi is our choice for the best landlord software for managing your entire relationship with renters, from start to finish. Namely, it helps you find tenants through websites like Doorsteps, HotPads, Zillow, Trulia, and more. 

Moreover, this simple property management software will help you screen potential tenants and choose the best people to rent your property. After that, you’ll have access to features related to e-leases, maintenance, and rent collection. 

RentRedi is the best property management software for landlords who are after simplicity as it essentially only has one plan. However, there are three ways you can choose to pay: monthly, annually, or every three months. 

No matter which option you choose, you get excellent 24/7 customer service with your RentRedi subscription. The company has dedicated professionals ready to help you with all aspects of their software. 

This professional property management software also gets you free listings on popular rental websites, the ability to track and manage applicants, streamlined communication through the app with tenants and your team, lease management, simple and effective payment methods, and complete maintenance monitoring. Moreover, RentRedi doesn’t limit how many listings, tenants, teammates, or properties you can have. 

Pros Cons
Excellent customer service Not for short-term only rentals
Unlimited number of listings
Simple payment methods

Mashvisor Review

Mashvisor

BEST FOR

Purchasing Investment Properties

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  • Rating: 9.9
  • Type: Web-based
  • Free version: No
  • Pricing plans: Lite, Standard, and Professional

Mashvisor Pricing

Whether you are an established real-estate investor or an amateur looking to invest in rental properties, this contender for the best real estate management software offers you a way to make smarter decisions based on real-time information and analysis. The tools offered by this software are extensive and give you insights that can help you turn over a profit, whether you’re focusing on long- or short-term rentals.

If you choose the Lite plan, this property management software for landlords will help you estimate potential earnings from long-term and short-term Airbnb rentals. It will also give you information on rates you can charge on specific properties in different areas and provide you with real-time machine learning data. Mashvisor is a strong contender for the best residential property management software with machine learning functionalities. 

The Standard plan offers you the benefits of Lite and helps you find the properties and markets that have the highest profit margins. This allows you to view the difference in long- and short-term rental rates and the ability to export 20 monthly searches. 

The Professional plan gives you all the above benefits, as well as additional in-depth features that help you find foreclosure and multi-family properties to invest in. You will also be able to export 40 additional searches per month. 

Pros Cons
Great for long-distance property investors Not for active management 
Analyzes property investment outcomes
For both long- and short-term rentals

Appfolio Review

Appfolio

BEST FOR

Commercial Businesses

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  • Rating: 98
  • Type: Cloud-based
  • Free version: No
  • Pricing plans: Appfolio and Appfolio Plus

Appfolio Pricing

Appfolio Plus Pricing

Although Appfolio is best for commercial property management, the software can also be used for residential properties, community associations, and student housing. Appfolio is also great for businesses of all sizes. 

This is a top-rated property management software that lets you pay different fees based on the type of property you are managing. On the basic Appfolio plan, you’ll pay $1.20 per unit per month for residential properties, $1.50 per unit per month for commercial properties, $0.80 per unit per month for community associations, and $1.25 per unit per month for student housing. For Appfolio Plus, you will pay slightly more per each unit. 

With the basic Appfolio plan, the software will manage communication between owners, residents, and board members. You will also have access to marketing tools to further your business. You’ll be able to effectively manage leases, organize maintenance online, create customized reports, and send and receive online payments. Appfolio is great for those looking at simple and easy property management software options. 

If this seems like a lot to take in, you will receive training and go through an onboarding program to help you use this software. They can even help you put together a website. Additionally, there is support available at any point to help you troubleshoot any issues you may have. 

Appfolio Plus offers you all the same benefits as the basic plan, but with the addition of advanced insights and analytics, strategic management of your accounts, workflow configuration, management of your revenue, and the ability to export data.

Pros Cons
Guaranteed to save time Not the best option for SMBs
Easy to navigate
Comparatively affordable

TenantCloud Review

TenantCloud

BEST FOR

Small Landlords

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  • Rating: 9.8
  • Type: Cloud-based
  • Free version: Basic plan is free
  • Pricing plans: Basic, Standard, and Advanced

TenantCloud Pricing

TenantCloud is the best free property management software, in our opinion. It is a cloud-based tool that helps landlords manage their properties and tenants through an integrative dashboard that is super easy to navigate. 

TenantCloud delivers all the information you need right at your fingertips. If you’re looking at a comparison of property management software, then you should note that this is the best offering when it comes to software that includes a free version. 

The Basic plan is free to use and is considered a “forever” free trial. It doesn’t offer nearly as much functionality as the other plans, but if you are a landlord with only a few properties, it could help you greatly. You get to manage up to 75 units and 512MB of file storage with a single admin account. You also get 10 free templates to use, which makes it the best property management software for small landlords.

The Standard plan lets you manage up to 150 units with a single admin account, and you also get 1GB of file storage. You get 30 templates rather than 10. You also get leads on renters, online payment tools, Google calendar sync, e-signature option, and leads on CRM. 

The Advanced plan gives you the most options and can be used as an effective commercial property management software. You can manage up to 500 units using 10 admin accounts with 10 GB of file storage. There are 100 templates available to you. You get all the benefits of the Standard plan as well as QuickBooks sync, a property message board, and priority support. 

Pros Cons
Free version available The free version has limited functionality
Free custom website
Easy to navigate

Rentec Direct Review

Rentec Direct

BEST FOR

automating management processes

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  • Rating: 9.7
  • Type: Web-based
  • Free version: No
  • Pricing plans: Landlords and Property Managers

Rentec Direct Pricing

Rentec Direct is our choice for the best web-based property management software that automates most of the processes needed in the daily operation of your business. This web-based software is meant to grow with your business and is fully scalable, so you’ll easily be able to increase the number of units you manage. 

Besides the extremely good property management software that includes accounting and financial reporting tools, you also get a custom website along with hosting. You’ll be able to track every transaction, deal with applications, sign leases and legal documents with electronic signatures, etc. 

Rentec Direct is one of the best rental property management software tools on the market, and it comes in two plans. The first is for landlords, and the second is for property managers. With Rentec Pro for landlords, you’ll get a mobile app specifically for tenants, help with screening potential tenants, tools to aid you in marketing your properties, and tools to track expenses and income. 

When it comes to the Rentec Property Manager plan, the property management software reviews show that the key features include full accounting, online payment features for rent payers, a mobile app designed for renters, help with screening tenants, tools to help you market your properties, and programs for tracking expenses and income. 

Pros Cons
US-based customer service Can become quite expensive
Fully automates management
Top-rated customer service

How to Choose the Best Property Management Software for Your Needs

As there are many different tools on the market that can help with property management, it can be difficult to decide in which one to invest your time and money. That’s why we’ve come up with a buying guide to help you choose the one that best suits your property management needs. 

Type of Software

When shopping for the best software for property management, you want to make sure that it is either cloud- or web-based. This way, you will be able to access the information you need from anywhere. You also don’t want all your information saved on your device or computer in case it crashes and you’re unable to recover everything. 

Ease of Use

Another quality of the best property management software for landlords is ease of use. It shouldn’t take you hours to figure out how to go through simple processes. This software is meant to make your life easier and not require you to figure out new ways of doing simple things. 

Training and Onboarding

Top property management software providers will ensure that there is training or onboarding available to help you get comfortable with the product. There is no point in having access to software you don’t know how to use. Since this kind of software is there to help you manage all your properties from end to end, you should be able to make full use of all the key features. 

Marketing Tools

Marketing is an incredibly important part of property management as you want to ensure that there are never any long-term vacancies on any of your rental properties. This is why many of the best property management software tools include features to help you market your properties, including help with creating and hosting a custom website. 

Customer Service

No matter how great the training or onboarding process is, there will likely come a time when you need to troubleshoot an issue. That’s where customer service comes in. You should check property management software reviews to make sure that a company has technical support you can contact whenever you’re having any problems. 

Wrapping Up

The right property management software can make all the difference when it comes to being a landlord and running your business smoothly. However, there are so many options on the market that it can be difficult to decide which one is best for you. We hope that our list of property management software helps you find the right one that works for you and helps you take your property management to the next phase. 

FAQ

What software do leasing agents use?

Leasing agents use a variety of property management software to do their job. Five of the six software options that we’ve reviewed today would work well for leasing agents. These include Buildium, RentRedi, Appfolio, TenantCloud, and Rentec Direct.

What is the best property management software?

Our choice for the best out of all the property management software options on the market in 2020 is Buildium. It’s a great software that makes managing tenants and properties super simple and offers a number of tools that help you run your business smoothly.

How do I choose a property management software?

In order to choose the best property management software, you should look at the key features, whether it’s easy to navigate, whether it is cloud-based or web-based, if there are training and onboarding available, and what the customer service is like.